Research Administration

Research Administration Team

Ann Hileman
Lead Research Admin

ahileman@health.ucsd.edu
619-471-3805

PI Portfolio: Alperin, Averbach, Gyamfi-Bannerman, Laurent, Lewis, Warren, Lewis, Amanda, Mody

Marisol Chacon
Sr. Research Admin

m1chacon@health.ucsd.edu
858-249-1414

PI Portfolio: Agarwal, Emeruwa, Fisch, LaCoursiere, Meadows, Mellon, Pantham, Ries, Sutton, Tan, Teal, Wilkinson, Williams (Varon), Cassin, Tonsfeldt, Zhu

Cynthia Pena
Sr. Research Admin

cpena@health.ucsd.edu
858-657-6898

PI Portfolio: Brubaker, Burnett, Eskander, Lukacz, McHale, Routzong, Schlaepfer, Shimasaki, Stupack, Yadav

Christine Albano
Sr. Research Admin

c1albano@health.ucsd.edu
858-657-5221

PI Portfolio: Church, Cook-Andersen, Cormano, Duleba, Jacobs, Kauffman, Lawson, Ramos, Sisk-Hackworth, Su, Tarsa, Thackray, Woelkers

• NIH: https://grants.nih.gov/grants/how-to-apply-application-guide/due-dates-and-submission-policies/due-dates.htm

OB/GYN and Reproductive Sciences Internal Proposal Submission Timeline

Although our fund managers may live in various time zones, the below timeline is in Pacific Standard Time (PST) and our fund managers will adhere to PST. You can expect a response from your fund manager within 1 business day of initial intent to submit.

The OB/GYN and Reproductive Sciences department has established a timeliness policy for routing sponsored research proposals to your fund manager. The policy is established to a) ensure researchers have the best chance of having their research projects funded, b) be compliant with ever-changing regulations, and c) have the best opportunity to identify inaccuracies or errors that can be fixed before being reviewed by funding agencies. To achieve these goals, the following timelines have been established:

• 17 business days before the submission deadline (HSSPPO deadline is 14 days), the Principal Investigator (PI) must notify their fund manager of their intent to submit a proposal by sending the proposal starter and provide the required draft documents in word format (facility and resources, equipment, biosketch, animal/human subjects, letters of support, resource sharing, budget justification, data management and sharing plan, authentication of key resources, and cover letter) for the fund manager to create a complete proposal for HSSPPO review.
• 3 business days before the deadline (HSSPPO deadline is 2 days), the final version of all documents (in word AND pdf format titled “final”) and a draft of the research strategy, specific aims and references (in word AND pdf format titled draft) must be sent to your fund manager.
• Final version of the research plan must be sent to your fund manager in pdf format by 7AM PST the day of the deadline (HSSPPO deadline is 8AM PST) to ensure final HSSPPO review and guaranteed submission. Final version of the research plan should be submitted as early as possible but can be submitted up until 2PM PST the day of the deadline with no final HSSPPO review.

Proposal Initiation

Click here to download our UCSD-specific submission templates for your proposal. This will require UCSD AD login to our department Pulse website.

Below are standard NIH submission templates and examples.

• Other Support Page Template; [Example]
• Non-fellowship Biosketch Template; [Example]
• Fellowship Biosketch Template
• Sample Leadership Plans
• https://grants.nih.gov/grants/forms.htm

Please also see NIH resources and sample applications:
https://grants.nih.gov/grants/how-to-apply-application-guide/resources/sample-applications.htm