Research Administration
Proposal Initiation
Proposal Submission Form for Principal Investigators
DAY 1
Notify Fund Manager of intent to Submit a Proposal
Send Proposal Starter
Provide Drafts to Fund Manager (Word format)
1. facility and resources
2. equipment
3. biosketch
4. animal/human subjects
5. letters of support
6. resource sharing
7. budget justification
8. data management and sharing plan
9. authentication of key resources
10. cover letter
DAY 2-11
Fund Manager Creates a Proposal for HSPPO Review
Investigator Prepares Draft Research Plan
DAY 12-13
7AM Final Version of HSPPO Research Plan Provided to Fund Manager (pdf format)
Final HSPPO Review for Submission
DAY 14
Provide FINAL to Fund Manager (documents 1-10) in Word and pdf format
Provide Drafts to Fund Manager in Word and pdf format)
11. research strategy
12. specific aims
13. references
8AM HSPPO DEADLINE
7AM send FINAL Research Plan to Fund Manager
DAY 15-16
Finalize Research Plan
DAY 17
2PM SUBMISSION DEADLINE Send FINAL Research Plan to Fund Manager
Upcoming Submission Deadlines
in development
Portfolio Contacts
Research Administration Team Portfolios
Ann Hileman
Lead Research Admin
Lead Research Admin
ahileman@health.ucsd.edu
619-471-3805
PI Portfolio: Averbach, Emeruwa, Gyamfi-Bannerman, Jacobs, Laurent, Lewis, Warren, Lewis, Amanda, Mody, Teal
Marisol Chacon
Sr. Research Admin
Sr. Research Admin
m1chacon@health.ucsd.edu
858-249-1414
PI Portfolio: Agarwal, Fisch, LaCoursiere, Meadows, Mellon, Pantham, Ries, Tan, Wilkinson, Williams (Varon), Cassin, Tonsfeldt, Zhu
Cynthia Pena
Sr. Research Admin
Sr. Research Admin
cpena@health.ucsd.edu
858-657-6898
PI Portfolio: Alperin, Brubaker, Burnett, Eskander, Lukacz, McHale, Schlaepfer, Shimasaki, Stupack, Routzong, Suyama
Christine Albano
Sr. Research Admin
Sr. Research Admin
c1albano@health.ucsd.edu
858-657-5221
PI Portfolio: Duleba, Church, Cook-Andersen, Kauffman, Lawson, Ramos, Su, Tarsa, Thackray, Woelkers, Sisk-Hackworth
OBGYN & RS Submission Proposal Timeline
OB/GYN and Reproductive Sciences Internal Proposal Submission Timeline
Although our fund managers may live in various time zones, the below timeline is in Pacific Standard Time (PST) and our fund managers will adhere to PST. You can expect a response from your fund manager within 1 business day of initial intent to submit.
The OB/GYN and Reproductive Sciences department has established a timeliness policy for routing sponsored research proposals to your fund manager. The policy is established to a) ensure researchers have the best chance of having their research projects funded, b) be compliant with ever-changing regulations, and c) have the best opportunity to identify inaccuracies or errors that can be fixed before being reviewed by funding agencies. To achieve these goals, the following timelines have been established:
- 17 business days before the submission deadline (HSSPPO deadline is 14 days), the Principal Investigator (PI) must notify their fund manager of their intent to submit a proposal by sending the proposal starter and provide the required draft documents in word format (facility and resources, equipment, biosketch, animal/human subjects, letters of support, resource sharing, budget justification, data management and sharing plan, authentication of key resources, and cover letter) for the fund manager to create a complete proposal for HSSPPO review.
- 3 business days before the deadline (HSSPPO deadline is 2 days), the final version of all documents (in word AND pdf format titled “final”) and a draft of the research strategy, specific aims and references (in word AND pdf format titled draft) must be sent to your fund manager.
- Final version of the research plan must be sent to your fund manager in pdf format by 7AM PST the day of the deadline (HSSPPO deadline is 8AM PST) to ensure final HSSPPO review and guaranteed submission. Final version of the research plan should be submitted as early as possible but can be submitted up until 2PM PST the day of the deadline with no final HSSPPO review.
Proposal Submission Templates
Click here to download our UCSD-specific submission templates for your proposal. This will require UCSD AD login to our department Pulse website.
Below are standard NIH submission templates and examples.
- Other Support Page Template; [Example]
- Non-fellowship Biosketch Template; [Example]
- Fellowship Biosketch Template
- Sample Leadership Plans
- https://grants.nih.gov/grants/forms.htm
Please also see NIH resources and sample applications:
https://grants.nih.gov/grants/how-to-apply-application-guide/resources/sample-applications.htm